AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES

LOCAL 709

FEDERAL CORRECTIONAL INSTITUTION

9595 W. Quincy Avenue * Littleton, Colorado 80123

BYLAWS Local 0709

Section 1         The headquarters of this local shall be the Federal Correctional Institution (FCI) Englewood, 9595 W. Quincy Avenue, Littleton, Colorado 80123

Section 2 (a)    Normally regular meetings will be held at the Training Center the second Tuesday of each month at 4:15 pm. The Executive Committee shall meet prior to each regular meeting primarily to establish their monthly agenda. Notice of membership meetings will be posted and visible for all shifts.

(b)  Meetings other than regularly scheduled as referenced in Section 2(a), shall be authorized and held at such a place, date, and time, as the Local Executive Committee shall select.

Section 3          Special meetings may be called by the President, two-thirds vote of the Local Executive Committee, or upon written petition of at least 10 percent of the membership. Fifteen (15) days written notice of the specific purpose for the meeting must be given to the membership.

Section 4         Minutes of any regular or special meeting shall be written and read at the following meeting. Only members of the Local in good standing shall be allowed to vote.

Section 5         The regular order of business will be:

(a)Roll call of officers

(b)Reading of the minutes from the previous meeting

(c)Report of financial condition by the Treasurer

(d)Committee Reports

(e)Unfinished business

(f)New business

(g)Comments for the good of the Local

(h)Adjournment

Section 6          A quorum of this Local shall consist of six members. A quorum of any committee shall consist of a majority of the members thereof.

Section 7         All questions before the Local will be decided by a majority vote of the members present and voting.

Section 8         The time allowed for debate at each meeting of any particular issues before the Local and the time allowed for speeches will be ten (10) minutes. The time allowed for debate may be extended by a majority of those present and voting.

Section 9         The general offices of this Local who comprise of the Executive Committee are as follows:

                            President

                            Vice President

                            Treasurer

                            Secretary

                            Chief Steward

Section 10(a)    The President shall serve as the Chief Executive Officer of the Local. The President shall exercise supervision over the affairs of the Local and ensure that the executive board complies with the responsibilities of their respective offices.

                        The President shall supervise the executive board and stewards in the handling of grievances, unfair labor practices and all other labor management relation issues within the local.

The president                           The President shall normally preside at all local meetings as chairperson.  The President or his/her
     appointed designee shall sign all documents related to this office.  The President will always be one of
     two signatures required on financial accounts.

The President                           The President shall serve as chairperson of the local negotiating team and shall be responsible for
      appointing a  chief spokesperson for any committee or negotiating team.

Should the Pre                         Should the President be unable to perform the duties of his office on a permanent basis
    (resignation, illness, etc)  the Vice president shall assume the duties of the President for the remainder
    of the term.

            (b)       The Vice President shall assist the President in the performance of the duties of that office and assist the President in initiating solutions pertaining to labor-management relation issues as assigned.

                        The Vice President shall sit on committees formed to consider matters that affect the local by-laws and contract.

                        If the office of the Vice President becomes vacant on a permanent basis (resignation, illness, etc.,) the executive board will nominate a candidate to fill the position. The candidate will be ratified by a majority vote of the members present and voting at the regular meeting that the E-Board nominates the candidate. Should the candidate not be ratified by the members, The executive will nominate another candidate until a candidate is ratified by the membership. All nominations shall be done at the regularly scheduled meeting. The ratified candidate will remain in the position for the remainder of the term.

c)                     The Treasurer shall assist the President in the performance of the duties of that office.

                        The Treasurer shall present a financial report at each regularly scheduled meeting of local 709, receive all moneys and/or dues paid into the Local and receipt thereof; keep records of all transactions; maintain direct deposits of biweekly membership dues from the Department of Justice payroll and/or other deposits placed only in federally insured banks, credit unions, or savings and loan associations. The Treasurer shall also be the custodian of the Local’s records and be responsible for other duties as assigned by the President.

                        The Treasurer shall be responsible for making monthly financial reports to the national Secretary Treasurer and ensure audit certification is maintained. Reports will include the LM-3 form required by the Department of Labor.

                        The Treasurer will maintain an up to date and accurate roll of membership and be responsible for maintaining accurate addresses for all current members.

                        The Treasurer will sit as Chairperson of the budget committee.

If the office of                           If the office of the Treasurer becomes vacant on a permanent basis (resignation, illness, etc.,) the
executive board will nominate a candidate to fill the position. The candidate will be ratified by a
majority vote of the members present and voting at the regular meeting that the E-Board nominates the candidate. Should the candidate not be ratified by the members, The executive will nominate another
candidate until a candidate is ratified by the membership. All nominations shall be done at the regularly scheduled meeting. The ratified candidate will remain in the position for the remainder of the term.

(d)                   The Secretary shall take minutes of each regular and special meeting and maintain the minutes.

                        The Secretary shall be responsible for the preparation and forwarding of all documentation necessary for attendance to any training, caucus, or conventions participated in by the Local, distributing notices of elections, special events or meetings, and maintain election related documents for at least one year after the election.

                       The Secretary will maintain an inventory of all equipment. Any items purchased for this local will be marked and an inventory will be kept. All items will remain the property of this local until the membership votes on the disposal of said items.

                      If the office of the Secretary becomes vacant on a permanent basis (resignation, illness, etc.) the
                      executive board will nominate a candidate to fill the position. The candidate will be ratified by a majority
                      vote of the members present and voting at the regular meeting that the E-Board nominates the
                      candidate.  Should the candidate not be ratified by the members, The executive will nominate another
                      candidate  until a candidate is ratified by the membership. All nominations shall be done at the
                      regularly scheduled meeting. The ratified candidate will remain in the position for the remainder of the
                      term.

(e)                 The office of Chief Steward shall, with the approval of the Executive Committee, direct the activities
   of  Stewards, assign these areas in which they will be responsible for the increase of membership, train
   Stewards in handling grievances, and keep the Local informed of matters of interest brought to their
   attention by members. He/she shall appoint a reasonable number of Stewards as required with approval
   of the Executive Committee to cover all shifts and/or departments within the institution.

      The Chief Steward shall keep the President informed of his or her activities especially as it relates to
      the filing of grievances, unfair labor practices or other labor dispute.

                        If the office of the Chief Steward becomes vacant on a permanent basis (resignation, illness, etc.,) the executive board will nominate a candidate to fill the position. The candidate will be ratified by a majority vote of the members present and voting at the regular meeting that the E-Board nominates the candidate. Should the candidate not be ratified by the members, The executive will nominate another candidate until a candidate is ratified by the membership. All nominations shall be done at the regularly scheduled meeting. The ratified candidate will remain in the position for the remainder of the term.

Section 11(a)    A Sergeant-At-Arms may be appointed by the President. The Sergeant-At-Arms shall ensure that no one enters the meetings without proper authority; assist the presiding officer in the maintaining of order; welcome and introduce guests; see that each member’s presence is recorded in the log; provide a roll to call should the recording of individual votes be necessary; and perform other duties as may be assigned by the presiding officer.

            (b)        A webmaster shall be appointed by the President. The webmaster will be responsible for the maintenance and upkeep of a local website. The webmaster shall be reimbursed their full annual dues only after serving twelve full consecutive months as the webmaster.

Section 12        An election committee (minimum of three member not running for office) shall be elected by majority vote of the local members preceding the start of the nomination procedure at the September regular meeting and in accordance with the National Constitution.

Section 13 (a)   Nomination of candidates for offices shall be announced by the election committee during the October regular meeting. Proper notice shall be made to the Local membership (15 days minimum prior to the October meeting) by mail. This shall be conducted in accordance with the National Constitution.

                (b)   Candidates will not run for more than one office.

(c) Elections of officers will be held at the November regular meeting by secret ballot. A ballot box will be made available on the day of the election from 6:15 to 8:15 a.m. and 2:15 to 4:15 p.m. in the FCI and FDC front lobby. A run-off election, if necessary, shall be held immediately at the regular November meeting by secret ballot of the members present.

Section 14        All officers will be administered the “Officers Obligations” contained in the AFGE National Constitution upon their installation in office. Officers shall serve for two (2) years from November to November, following the elections.

Section 15        The current edition of Robert’s Rules of Order shall govern the proceedings of all meetings of the Local, when not inconsistent with the provisions of the standard Local Constitution, the AFGE National Constitution, or these Bylaws.

Section 16        The elected officers of the Local shall be empowered to serve and may attend as delegates to the National or Council Conventions or to Regional Caucuses, by virtue of their election to these offices; however, the determination of delegate/alternate status of these officers, or others elected, shall depend on the Local membership in accordance with the National and Council’s Constitution; Article VI, Section 3: (a) in order as follows: President, Treasurer, Vice President, Secretary, and Chief Steward, respectively. If the delegate(s) of this local are unable to attend the National Council Conventions or Regional Caucuses for any reason this Local’s proxy may be given to another Local’s delegate within the District/Council that is scheduled to attend such convention or caucus. The same 15-day notice to the membership is required for such an election. The delegates and alternates may attend the AFGE and CPL conventions by virtue of office. The Executive Committee at their discretion may select two active Stewards or committee members to attend the Council of Prison Local Convention.

Section 17       Expenditures by the Executive Committee in excess of $500.00 per month must have prior
                        approval of the Local  membership either as authorized by the budget approved by the Local;
                        or by separate vote of the Local  members, and in accordance with the Local Constitution,
                        Article VIII, Section 3. All expenditures authorized by  the Executive Committee will be reported
                        in writing at the next regular meeting of the Local. Upon request, a  copy of such report will be made
                        available to any member in good standing of the Local and in attendance at the meeting.

Section 18        Such other committees not previously mentioned as may be established by the Local shall be comprised of members “appointed by the President subject to the approval of the Executive Committee,” (except for the Election Committee) or elected by Local’s members.

Section 19        The initiation fee for active or retired members shall be waived in lieu of the member signing a dues deduction form or payment of six-months cash in advance. Otherwise, the initiation fee will be the first month dues paid in advance with subsequent monthly payments also paid in advance.

Section 20 (a)   Effective January 1, 2003, or the first full pay period, biweekly dues for active members shall be $14.00. Additional dues for dental insurance may be added if approved by the local.

(b)  The dues for retired members shall be the amount paid the AFGE National Office and Council as per
capita  tax, plus the cost of the Council’s Newsletter and any dental insurance. Retired members must
pay their dues in advance.

(c)  The Local’s dues revenue will be raised automatically in accordance with applicable provision outlines in the Local Constitution (Article IV, Section 1 and Article XI, Section 3) and the current AFGE National Constitution, whenever the National Constitution reflects any increase in per capita tax and/or initiation fee revenue; however, such dues will not become effective in this Local until the first pay period in January following the National increase in per capita tax.

(d)  Members paying in cash may be dropped if dues are not paid by Friday of the last full workweek of the month.

                  (e)  Any officer of this local missing three or more consecutive meetings shall be subject to removal from
                        office.  Extenuating circumstances shall be the exception if determined by membership the reasons are
                        valid.

Section 21        Copies of these Bylaws shall be available to any member in good standing upon request to the Secretary.

Section 22        These By-Laws shall only be amended after thirty days notice to the local’s membership and two-thirds
vote of the members present and voting.

ADOPTED: __01/20/2003_______________

SIGNATURES:

________________________

President

________________________

Treasurer

________________________

Secretary